HASLEY HILLS HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

JULY 7, 2005

 

Present:        Roger Ludwig                                   President

                        Larry Totter                                        Vice President

                        Michelle Griffin                                 Treasurer

                        Jim DeMatte                                      Secretary

                        Bob Throckmorton                           Director

                        Nancy O’Neil                                     Association Management

                        Vicki Olson                                        Association Management

Call to Order

The President called the meeting to order at 7:05 PM.

Approval of Minutes

The President summarized the Executive Minutes from April 7, 2005, June 2, 2005 and June 18, 2005.  Reading of the Board minutes was waived.

Motion:  Roger Ludwig                                            Second:  Larry Totter

Resolution:  Waive the reading of the Board Minutes of April 7, 2005 and June 2, 2005 and approve all minutes as written.  Motion carried 5-0. 

Financial Report

The Treasurer gave a summary of the May financials showing a balance of approximately $771,000 with $158,000 in working cash before the water bill is paid for this month.  The reserve account currently has approximately $536,000.

Nancy O’Neil reported the CPA financial statements are done and will be mailed out Friday, July 8, 2005 to all homeowners. 

HOA Communications

The President announced he had a phone call from someone interested in purchasing the lot between Berkshire and Cambridge north of Gibraltar and explained the HOA was not selling any property at this time.  If at some point the HOA did decide to sell the land it would require a 2/3-affirmation vote.

Four mainlines were damaged as a result of a landslide and they will be repaired.

An owner called Crown requesting the approval to build a pigeon coop in his backyard.

The account at Union Bank was closed as the result of someone trying to cash an out of sequenced check.  The bank considered this to be a fraudulent situation and closed the account and opened a new account.

Next month’s meeting topic will be vandalism to common area property. 

Old Business

The annexation committee met and mailed out voting cards.  They requested volunteers to focus on the Live Oak and North Bluffs area.  Most are in favor of annexation thus far.  The committee is shooting for 60% rather than the 50% the city is asking for.

The President announced he would like to form a Social Committee to organize such events as garage sales, holiday light contest and block parties. 

Motion:  Roger Ludwig                                            Second:  Michelle Griffin

Resolution:  The Social Committee will be reestablished however limited funds are to be spent.  Motion carried 5-0.

The Board appointed committee liaisons as follows:

            Annexation Committee – Larry Totter

            Architectural Control Committee – Larry Totter

            Finance Committee – Michelle Griffin

            Homeowner Compliance Committee – Jim DeMatte

            Neighborhood Watch Committee – Bob Throckmorton

            Social Committee – Roger Ludwig

Motion:  Roger Ludwig                                            Second:  Larry Totter

Resolution:  Approved committee chairpersons as noted above.  Motion carried 5-0.

The Board discussed applying term limits on committee chairperson appointments.  

Motion:  Roger Ludwig                                            Second:  Bob Throckmorton

Resolution:  Committee chairperson appointments will automatically expire in November of each year, midway between board elections for continuity, at which time the board may reappoint existing chairpersons or appoint new ones for the next year.

The board discussed appointment of a new Neighborhood Watch Committee Chairperson.

Motion:  Roger Ludwig                                            Second:  Bob Throckmorton

Resolution:  Kim White appointed Neighborhood Watch Committee chairperson. Motion carried 5-0.

Don Jeffries and Paul Bertrand presented a plan to merge the HCC & ACC committees.  This was tabled for further discussion to next month’s meeting.

The Board discussed homeowner’s keeping pigeons on their property and building a pigeon coop.

Motion:  Roger Ludwig                                            Second:  Michelle Griffin

Resolution:  The Board denied the request to maintain pigeons on homeowner’s property, as it may constitute a private nuisance.  Motion carried 5 – 0.

The Board discussed whether or not the Board wanted to regulate the use of basketball backboards.

Motion:  Michelle Griffin                                         Second:  Bob Throckmorton

Resolution:  It was approved not to regulate basketball backboards.  Motion carried 4–1.

The Board will discuss common area vandalism at next month’s meeting.

The Executive Session set for Saturday, July 9, 2005 was cancelled.  The next Executive Session will be held in prior to the August meeting.

There being no further business, the meeting was adjourned at 8:00 PM. 

                                                                                    __________________________

                                                                                    Jim DeMatte, Secretary