HASELY HILLS HOMEOWNERS ASSOCIATION

MINUTES OF THE BOARD OF DIRECTORS MEETING

September 1, 2005

 

Present:                     Roger Ludwig                       President

                                    Larry Totter                            Vice President

                                    Michelle Griffin                     Treasurer

                                    Jim DiMatte                           Secretary
 

                                    Carol Quinlan                       Association Management

 

Absent:                      Bob Throckmorton               Director

 

Call to Order

The President called the meeting to order at 7:08 PM.

Approval of Minutes

The President summarized the Executive Session minutes from both the August 4, 2005 and August 11, 2005 meetings. 

Motion:           Roger Ludwig                       Second:         Michelle Griffin

Resolution:   The Board approved the minutes of the Executive Session meeting held on August 4, 2005.  Motion carried 4-0.  Modifications to the August 11, 2005 minutes will be made and approved by the Board at the next meeting.

Motion:           Roger Ludwig                       Second:         Michelle Griffin

Resolution:   The Board approved the minutes of the Board of Directors meeting held on August 4, 2005 as written.  Motion carried 4-0.

Financial Report

The Treasurer presented the financial statement and advised the Board that the association was operating in the positive by approximately $17,000.  The operating balance is approximately $22,000; with $508,493 in reserves.  There was a problem with the micro-encoding issue with the reserve fund check.  It has been re-issued and deposited to the reserve account.  This will be reflected on the August statement.

HOA Communications

Subsidy

The President advised the homeowners who were present that KB Homes had provided the subsidy for January and February 2005.  Homeowners who were owners or record in January and February of this year received the appropriate credits on their accounts.  Those homeowners who are on automatic debit will receive checks in lieu of a credit to their accounts. 

Filming

The Board discussed the recent filming in the Association.  It disrupted traffic flow and upset some owners and the Board believes that filming is a violation of the governing documents.  The Board has not implemented a filming policy at this time and will consider adopting a policy in the future.

Committee Reports to the Board of Directors

Annexation

No Report

ACC

No Report

Finance

No Report

HCC

The Committee is continuing to work with Crown to follow up.  The Committee and management company do have a good method and we continue to make progress in this area.

Neighborhood Watch

There have been reports of suspicious vehicles in the community.  No further information.

Social

Three homeowners have volunteered to participate on this Committee.

New Business

HOA Rules HCC/ACC Proposal

No Action Taken

HOA Board of Directors Class

The Board discussed this topic and agreed that in the future they might consider attending this class but at this point in time the three members who have not attended cannot commit to the class at this time.  They will also consider attending a CAI seminar.

Architectural Committee Chairperson

The Vice President advised that he had received the resignation of Paul Bertram as chairperson of the Association’s Architectural Committee.  He spoke to one of the committee members, Neil Gereb who is interested in chairing the Architectural Committee.

Motion:           Larry Totter                Second:         Roger Ludwig

Resolution:   The Board voted to appoint Neil Gereb to chair the Association’s Architectural Committee and to publicly thank Paul Bertrand for his years of service to the Association.  Motion carried 4-0.

Announcement of Executive Session

It was agreed that the Executive Session meetings will be conducted prior to each Board of Directors meeting.  The Board meets in Executive Session prior to each meeting for the purpose of discussing potential litigation, personnel, third party contracts and individual owner issues.

The next Board of Directors meeting will be held on the second Thursday in October, which is October 13, 2005; after October the meetings will continue on the first Thursday of each month.

Adjournment

Motion:                       Roger Ludwig                       Second:         Jim DeMatte

Resolution:  The meeting adjourned at 7:45 PM.

                                                _________________________

                                                Jim Matte, Secretary